Virtual Presentation Instruction

[NOTE: This instruction is only for authors who unable to attend the conference physically do to movement restriction]

The DEADLINE for submitting Pre-Recorded Video is:
12^th December 2021

A. Author Video Upload Guide

Authors of the accepted paper are required to record their video presentation (pre-recorded video) and then upload the pre-recorded video (in MP4 format) on EDAS.

The pre-recorded video will be played during the Conference parallel sessions and followed by live questions and answers, where authors are required to stand-by on the online meeting platform to answer any questions posted by the audience.

When preparing the Pre-Recorded Video file, please make sure that:

• The duration of the video file for Regular papers is strictly not more than 12 minutes.
• the final manuscript has been uploaded on EDAS before uploading the pre-recorded presentation video.
• If possible, use the ICEECC 2021 backdrop ([DOWNLOAD backdrop here] when preparing your pre-recorded presentation. If you are using PowerPoint, you can optionally use the ICEECC 2021 PowerPoint template for your presentation [DOWNLOAD PowerPoint template for ICEECC2021 Here]

B. To upload your pre-recorded video (.mp4) to EDAS:

• First, log onto EDAS and click on your accepted paper.
• Go to the menu “Presentation” and upload the file. The “Presentation” menu is located right below the “Final Manuscript” menu, as shown on the figure below:

• Click on the “Upload” icon (blue color cloud with arrow pointing up). From there, follow the instructions to upload your presentation by 12th December 2021.

You have two uploading options:

1. Choose File: If your file is under 200 MB, please upload using the “Choose File” button. Once the file name is listed, please click “Upload MP4 Video”.
2. URL: If your MP4 file is over 200 MB, please input a Dropbox or Google Drive directory URL into the text field. Once the URL is listed, please click “Upload MP4 Video”. Please note that the link must be a direct download link. Shared drive links will not upload.
   • File Format: MPEG-4 (.mp4) file (use the normal H.264 video and AAC audio codecs)
   • Video Size: HD (1280 x 720 or other “720p” setting)
   • Audio Quality: please double check your files before submitting to make sure the audio is clear and audible!

C. How to Record Your Presentation?

Your presentation videos should contain a prominent view of the presentation slides, along with audio of the spoken presentation. We strongly encourage for the video to contain a shot of the speaker’s head for increased engagement. There are many ways that you can use to pre-record your presentation. Here are some options:

• You can use your Microsoft PowerPoint to add narration and video to your PowerPoint slides and convert your slides into a video. Here are some useful links on how to do this.
  • Step-by-step instructions on how to add narration and video to your PowerPoint slides, and then convert them to videos.
  • Instructions on how to add audio (and optionally video) to your slides.
  • Instructions on how to convert narrated PowerPoint slides into video.
  • If you are using macOS, you can use Keynote instead of PowerPoint. Here is the instruction link.

• You can record your presentation using Zoom (free edition). Here is a tutorial on how to record your presentation using Zoom (free edition)

• You can also use screen recorder: macOS, Windows, Linux